You have a business meal receipt that does not contain all required tax information. Send a photo in chat. Belegomat recognizes the available details, requests what's missing, and creates a replacement hospitality receipt (Eigenbeleg).
You send a clear photo. Relevant details are captured and any missing information is requested. You receive a structured replacement hospitality receipt as a PDF.
When the original receipt is no longer available, a replacement hospitality receipt (Eigenbeleg) can be created.
The requirement is that all legally required disclosures are fully and verifiably documented.
Belegomat recognizes the available details from your photo, requests any missing information, and delivers a structured, audit-ready PDF.
Pursuant to Section 4(5) no. 2 of the German Income Tax Act (EStG) and general tax documentation requirements.
The generated replacement receipt is clearly structured and suitable for submission to accounting or tax advisory.
Belegomat is not an expense tool and not an accounting platform. It is a chat you use when a receipt is missing — without switching systems.
Built for freelancers, self-employed individuals, and small businesses navigating German tax requirements.
The structure meets the standard requirements for self-issued receipts.
Belegomat is currently completely free.
No registration, no subscription, no hidden costs. You open the chat, send a photo, and receive your PDF.
If a pricing model is introduced later, it will be announced transparently on this page in advance.
A replacement hospitality receipt is permitted when no original receipt exists or it is incomplete, provided all legally required disclosures are fully documented.
Recognition is determined on a case-by-case basis by the relevant tax authority.
A replacement hospitality receipt can be accepted by the tax authority provided it is comprehensible, complete, and plausibly structured.
The decision is made as part of the individual tax review.
An Eigenbeleg is a self-issued document created when no original receipt is available.
A replacement hospitality receipt is a specific form of Eigenbeleg for business meals, pursuant to Section 4(5) no. 2 of the German Income Tax Act (EStG).
A replacement hospitality receipt must include in particular the following details:
These requirements follow from Section 4(5) no. 2 of the German Income Tax Act (EStG) and general tax documentation obligations.
If the original receipt is no longer available, a formal replacement hospitality receipt can be created, provided all required disclosures are included.
Tax recognition is subject to applicable regulations and individual review by the tax authority.
A replacement hospitality receipt must be comprehensible, complete, and properly documented.
Belegomat follows established tax documentation standards and the principles for the proper maintenance and storage of books, records, and documents in electronic form (GoBD) when generating the PDF.
The replacement hospitality receipt is created as a PDF and suitable for submission to accounting or tax advisory.
The PDF documents are clearly structured and designed for both human readability and machine processing.
Specific processing depends on the DATEV workflow or accounting system in use.
If a complete and proper original receipt is available, that should be used.
Belegomat is designed to generate a structured replacement hospitality receipt when the original receipt is missing or does not contain all required information.
This applies in particular to business meals abroad, where restaurant receipts often do not include all disclosures required under German tax law.
Processing takes place within the respective messenger service as well as on Belegomat's server (hosted in Germany).
Details on data processing are described in the privacy policy.
Belegomat works directly in chat.
No registration, installation, or additional app is required.
Belegomat is currently completely free — no registration, no subscription, no hidden costs.
If a pricing model is introduced later, it will be announced transparently in advance.
Send a photo in chat. The details are captured. You receive your replacement hospitality receipt as a PDF.