1. Controller
The controller responsible for data processing on this website is:
Belegomat
[Name / Firma einfügen]
[Adresse einfügen]
2. General notes on data processing
The protection of personal data is important to us. Processing takes place in accordance with applicable legal requirements, in particular the General Data Protection Regulation (GDPR).
This website provides information about the "Belegomat" service and redirects users to the messenger service.
3. Hosting
This website is hosted on a server operated by
Hetzner Online GmbH
Industriestr. 25
91710 Gunzenhausen
Germany
When the website is accessed, the server automatically processes the following data:
- IP-Adresse
- Datum und Uhrzeit des Zugriffs
- aufgerufene Seite
- Referrer-URL
- verwendeter Browser und Betriebssystem
- IP address
- Date and time of access
- Page accessed
- Referrer URL
- Browser and operating system used
Processing is carried out to ensure technical operations and IT security.
The legal basis is Article 6(1)(f) GDPR (legitimate interest in the secure and stable operation of the website).
Further information on data processing by Hetzner is available at: hetzner.com/legal/privacy-policy
4. Cookies and local storage
This website does not use tracking cookies.
No analytics or marketing tools are used.
This website does not store any data in the browser's local storage and does not set cookies. The language is selected via separate URLs (a German and an English version of each page).
5. Use of the messenger service
Replacement hospitality receipts are created via a messenger service (e.g. Telegram).
When users use the messenger service, data processing is carried out by the respective messenger service provider in accordance with its privacy policy.
In particular, the following data may be processed:
- Benutzername
- Profilinformationen
- übermittelte Nachrichten
- hochgeladene Bilder
- übermittelte Angaben zur Bewirtung
- Username
- Profile information
- Messages transmitted
- Images uploaded
- Hospitality details submitted
Belegomat processes the transmitted data exclusively for the purpose of creating the requested replacement hospitality receipt.
The legal basis is Article 6(1)(b) GDPR (performance of a contract).
Further information on data processing by the messenger provider is available in its privacy policy.
6. Creation of replacement hospitality receipts
The information submitted via the messenger (e.g. purpose, persons, amounts) is processed in order to create a replacement hospitality receipt as a PDF.
No further use of the data for advertising purposes takes place.
Data is stored only to the extent technically necessary.
For automated text recognition (OCR), an external AI service provider (OpenAI, L.L.C., USA) may be used. Submitted image or text data is processed solely for the purpose of structured data extraction. Processing is based on Article 6(1)(b) GDPR (performance of a contract). Appropriate contractual safeguards pursuant to Article 28 GDPR are in place with the service provider.
7. Disclosure of data
Personal data is not disclosed to third parties unless:
- dies ist gesetzlich vorgeschrieben oder
- technisch zur Leistungserbringung erforderlich (z. B. Hosting-Anbieter).
- this is required by law, or
- technically necessary for the provision of the service (e.g. hosting provider).
8. Retention period
Personal data is retained only for as long as necessary for the respective processing purpose or as required by statutory retention obligations.
9. Rights of data subjects
Data subjects have the right:
- auf Auskunft gemäß Art. 15 DSGVO
- auf Berichtigung gemäß Art. 16 DSGVO
- auf Löschung gemäß Art. 17 DSGVO
- auf Einschränkung der Verarbeitung gemäß Art. 18 DSGVO
- auf Datenübertragbarkeit gemäß Art. 20 DSGVO
- auf Widerspruch gemäß Art. 21 DSGVO
- of access pursuant to Article 15 GDPR
- to rectification pursuant to Article 16 GDPR
- to erasure pursuant to Article 17 GDPR
- to restriction of processing pursuant to Article 18 GDPR
- to data portability pursuant to Article 20 GDPR
- to object pursuant to Article 21 GDPR
To exercise these rights, an informal message to the contact address above is sufficient.
10. Right to lodge a complaint
You have the right to lodge a complaint with a data protection supervisory authority.
11. Changes to this privacy policy
This privacy policy may be updated if legal or technical changes arise.